Add the AI systems you use
Your register is the list of AI tools your company uses and what you use them for. You build it with a short two-step wizard, and it takes a few minutes.
Updated May 2026
Adding systems, step by step
- 1Open the add-systems wizard
From the Risk register or the Dashboard, click Add systems in the top right.
app.veillo.eu/app/registerWorkspace / Risk registerAI systems in useExport PDFAdd systems12 systems inventoried · last reviewed 14 May 2026
The Risk register header. Add systems is top right; Export PDF sits beside it once you have systems. - 2Pick the tools you use
Search the library and tick the tools your team uses. Anything not listed, you type in by name. Recognised tools come with a suggested classification already attached.
app.veillo.eu/app/systems/importStep 1 of 2 · AI toolsChatGPT · OpenAIMicrosoft Copilot · MicrosoftGemini · GoogleContinueStep one of two. Tick what you use, or add a custom tool at the bottom. - 3Say what you use each one for
For each tool, tick the uses that apply. This is the step that sets the risk tier, so be honest about what the tool actually does in your business.
app.veillo.eu/app/systems/importChatGPT: how do you use it?Drafting internal documents and emailsSummarising meetings and notesScreening or ranking job candidatesAdd to workspaceStep two. The uses you tick decide whether a tool is minimal, limited, or high-risk. - 4Add to workspace
The systems land in your register, each with a tier and the reasoning behind it. High-risk results wait for you to confirm them.
Why the use matters more than the tool
The same tool can be different tiers depending on what you do with it. ChatGPT used to draft internal emails is minimal-risk. The same account used to screen job applicants is a high-risk use under the Act. Veillo classifies the use, not the logo, which is why the second step asks what each tool is for. More on this in how Veillo classifies a system.
What happens after you add them
Your register drives the rest of the product. The Compliance Roadmap works out which duties apply from what is in it, and the documents you generate pull in the systems by name. If a tool you use is not in the library, see a tool I use is not in the library.
The two ways Veillo decides a risk tier: the counsel-reviewed catalog and AI-assisted suggestions you confirm. Plus the four tiers and why the basis is always shown.
What to do when an AI tool you use does not appear in Veillo's library: add it as a custom system and classify the use.
High-risk and prohibited classifications wait for human sign-off. How to review the reasoning, confirm a system, or reclassify it if it is wrong.
Still need help?
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